INVITATION TO EXHIBIT
AOAO is pleased to invite your organization to increase your visibility and build relationships with leaders in osteopathic orthopedic surgery. Industry support is vital to the success of this conference and demonstrates your commitment to improving patient care.
With unopposed exhibit hours in the Exhibit Hall, you will have an opportunity to generate new leads with orthopedic surgeons.
TARGET AUDIENCE
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
We anticipate 600-700 attendees at the AOAO Annual Spring Meeting / Postgraduate Seminar.
EXHIBIT SCHEDULE
Exhibit Dates: April 12-13, 2019
Exhibit Move-in Hours*
| Thursday, April 11, 2019 | 1:00 – 5:00 pm |
Exhibit Hours*
| Friday, April 12, 2019 | |
| 6:30 – 7:30 am | Continental Breakfast with Exhibitors |
| 10:00 – 10:40 am | Coffee Break with Exhibitors |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 3:00 – 3:35 pm | Coffee Break with Exhibitors |
| 5:30 – 7:00 pm | Reception with Exhibitors |
| Saturday, April 13, 2019 | |
| 6:30 – 7:30 am | Continental Breakfast with Exhibitors |
| 9:30 – 10:00 am | Coffee Break with Exhibitors |
Exhibit Move-out Hours*
| Saturday, April 13, 2019 | 10:00 am – 1:00 pm |
*Times are subject to change.
Exhibitors are welcome to attend all general sessions. Booths should be staffed for meal and break times held in the Hall.
EXHIBIT PACKAGES
Click HERE for complete details.
| Diamond Exhibitor | $25,000 |
| Platinum Exhibitor | $20,000 |
| Gold Exhibitor | $10,000 |
| Silver Exhibitor | $5,500 |
| Bronze Exhibitor | $4,000 |
| Exhibitor | $3,000 |
EXHIBIT AGREEMENT
Exhibit agreements are being accepted. CLICK HERE to sign up.
A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by February 11, 2019. Payment for an Exhibit/Sponsor Agreement submitted after February 11 must be paid in full at the time of application.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Exhibit Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The AOAO W-9 is available upon request. Contact Dana Gibson dana@societyhq.com.
EXHIBIT FLOOR PLAN
Click here to view the current exhibit hall floor plan. Updated April 9, 2019.
- A single booth is 10′ x 10′ with pipe and drape
- Exhibit space is assigned on a first come, first served basis
- Exhibit agreements must be submitted prior to exhibit space being assigned.
Every effort will be made to accommodate special requests. The AOAO cannot guarantee preferences for exhibit space locations.
The AOAO reserves the right to add, move or remove exhibit booths if necessary. The floor plan is subject to change.
MEETING PROGRAM
The program is available on the MOBILE MEETING GUIDE. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list, and meeting room locations.
SPONSORSHIP & ADVERTISING OPPORTUNITIES
Advertising and sponsorship options can be selected when completing the Exhibit/Sponsor Agreement or added later based on availability. DETAILS HERE. For questions, contact Dana Gibson dana@societyhq.com.
Program ad submission deadline is March 1, 2019.
| Full page ad in Annual Meeting program – outside back cover | $600 |
| Full page ad in Annual Meeting program – inside pages | $500 |
| Half page ad in Annual Meeting program – inside pages | $250 |
| Logo on Website and Mobile Meeting Guide – exhibitor listing | $250 |
| Mobile Meeting Guide Sponsor | $3,500 |
| Conference Charging Station Sponsor | $3,000 |
| Conference WiFi Sponsor | $3,500 |
| Hotel Key Card Sponsor | $500 |
| Corporate Showcase Sponsor | $3,000 |
| Lunch Symposium Sponsor – Saturday, April 12, 2019 | $10,000 |
| Dinner Symposium Sponsor – Friday, April 11, 2019 | $15,000 |
EXHIBITOR SERVICES
Shepard is the general service contractor for the Annual Meeting. The service kit will be emailed directly to exhibitors by Shepard. Download AOAO Exhibitor Service Kit (Shepard)_reduced
The lead retrieval system offered for the conference is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.
EXHIBITOR BADGES AND COMPANY/PRODUCT DESCRIPTION
AOAO exhibitor badge registrations and product or company descriptions are due by March 11, 2019. Email your badge names and descriptions to Julie Hitt in the AOAO office, julie@societyhq.com.
NEED TO ORDER EXTRA NAME BADGES?
Exhibitors can order additional badges for booth representatives via the AOAO credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badges on the payment form.
HOTEL INFORMATION
SPECIAL NOTE: The AOAO group block at Disney’s Yacht and Beach Club Resorts is full. Accommodations are available at Disney’s Coronado Springs Resort in Lake Buena Vista until Saturday, April 13 (Saturday night is sold out). If you need accommodations until Sunday, April 14 call Walt Disney World Group Reservations at 407-939-4686 for assistance.
Access the block at Coronado Springs HERE.
The Disney Yacht and Beach Club Resort in Orlando, FL is the headquarter hotel. The hotel group rate is $269 plus taxes and fees. Reservations can be made at https://www.mydisneygroup.com/aoao2019#Home. The group cutoff date is March 10, 2019.
Disney’s Yacht & Beach Club Resorts
1700 Epcot Resorts Boulevard
Lake Buena Vista, FL 32830-8407
MAIL LIST RENTAL
The member and conference registration mailing list is available for rent (one-time use). Visit the American Osteopathic Academy of Orthopedics’ Mailing List Rental Guidelines and Order Form.
EXHIBIT AGREEMENTS BEING ACCEPTED FOR THE FALL!
2019 AOAO Annual Fall Meeting
October 24 – 26, 2019
The Broadmoor
Colorado Springs, CO
QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ F 804.282.0090 ▪ Email dana@societyhq.com