2020 AOAO Annual Fall Meeting Exhibit Prospectus
Available Spring 2020
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
We anticipate 850 – 950 attendees at the AOAO Annual Fall Meeting.
Exhibit Date: October 22-23, 2020
Exhibit Move-in Hours: Wednesday, October 21, 2020 | Time to be announced
Hours to be determined for October 22 and 23. Program pending.
Exhibit Move-out Hours*: Friday, October 23, 2020 | Time to be announced
*Times are subject to change.
Exhibitors are welcome to attend all general sessions. Booths should be staffed for meal and break times held in the Hall.
Click here for details.
EXHIBIT & SPONSORSHIP AGREEMENT
We are accepting Agreements! To secure your exhibit booth, purchase program advertising space, or be a sponsor complete the online Letter of Agreement.
A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by August 21, 2020. Payment for an Exhibit/Sponsor Agreement submitted after August 21 must be paid in full at the time of application.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Exhibit Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The AOAO W-9 is available upon request. Contact Dana Gibson email@example.com.
EXHIBIT HALL FLOOR PLAN
2020 AOAO Annual Fall Meeting exhibit hall floor plan will be available summer 2020.
Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- A single exhibit booth is 10’ x 10′.
Every effort will be made to accommodate special requests. The AOAO cannot guarantee preferences for exhibit space locations.
The AOAO reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
The program will be available on the MOBILE MEETING GUIDE. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list, and meeting room locations.
Past programs available on the mobile meeting guides:
ADVERTISING & SPONSORSHIP
Advertising and sponsorship options can be selected when completing the Exhibit/Sponsor Agreement or added later based on availability. Details are HERE. For questions, contact Dana Gibson firstname.lastname@example.org.
Program ad submission deadline is September 15, 2020.
|Full page ad in Annual Meeting program – outside back cover||$600|
|Full page ad in Annual Meeting program – inside pages||$500|
|Logo on Website and Mobile Meeting Guide – exhibitor listing||$250|
|Mobile Meeting Guide Sponsor||$3,500|
|Conference Charging Station Sponsor||$3,000|
|Conference WiFi Sponsor||$3,500|
|Hotel Key Card Sponsor||$500|
|Corporate Showcase Sponsor||$3,000|
|Lunch Symposium Sponsor||$10,000|
|Dinner Symposium Sponsor||$15,000|
Available summer 2020
Lead Retrieval Order Form: The lead retrieval system offered for the conference is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.
- iLeads FAQs for Exhibitors
- When you place an iLeads order, you acknowledge that by scanning the badges of participants in the conference, you will receive information that may be subject to data protection, privacy, information security or similar laws or polices. You agree to comply with all such laws and policies, including any requests reasonably made by the American Osteopathic Academy of Orthopedics with respect to such information.
EXHIBITOR BADGES AND COMPANY/PRODUCT DESCRIPTION
AOAO exhibitor badge names and product or company descriptions are due by October 1, 2019. Email your badge names and descriptions to Julie Hitt in the AOAO office, email@example.com.
To order additional exhibit badges, use the AOAO credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badge(s) on the payment form.
The AOAO 2020 Annual Fall Meeting will be held at the Austin Marriott Downtown.
Austin Marriott Downtown
304 East Cesar Chavez Street
Austin, Texas 78701
Reservation information will be available spring 2020.